Excel Tutorial: SUMIF with Multiple Conditions

SUMIFS example

The title of the post is a bit of a misnomer because the SUMIF function in Excel does not allow you to have more than condition.

Excel 2007 introduced the SUMIFS function which allowed for multiple conditions.
However, if you are using any version prior to Excel 2007 or if the persons who will be using your Excel workbook will be using a version prior to Excel 2007, then the SUMIF function will throw up an error.

That is a problem a colleague faced at work. To solve this problem you can use SUMPRODUCT along with double negation. The double negation is simply two minus signs one after an another. The net effect is that it doesn’t change the value of the calculations.

The reason we use the double negation is because, Excel does not always understand that TRUE=1 and FALSE=0 when you use SUM or SUMPRODUCT.

Using SUMIFS

SUMIFS example

Let’s take a look at Example 2 on the SUMIFS

The screenshot is pretty self explanatory. I’ve added an additional line to demonstrate the use of four conditions with SUMIFS. The code that you will need to put in cell A9 is =SUMIFS(B2:E2, B5:E5, ">=1%", B5:E5, "<=3%", B4:E4, ">1%",B3:E3,">1%")

Using SUMPRODUCT

Now, we will use SUMPRODUCT for the same.

SUMPRODUCT example

I’ve put the functions in the cell as a comment. Let’s take a look at the function in cell A7. It is =SUMPRODUCT(B2:E2,--(B3:E3>3%),--(B4:E4>=2%))

The syntax for SUMPRODUCT is =SUMPRODUCT(array1,array2,array3, ...). Comparing with our code above,

  1. array1 = B2:E2 – This is the array from whom
  2. array2 = –(B3:E3>3%) – This is the first condition
  3. array3 = –(B4:E4>=2%) – This is the second condition

Breaking down --(B3:E3>3%), the first calculation step is to evaluate (B3:E3>3%). This results in an array {FALSE, FALSE, FALSE, TRUE}.
Next, the first minus converts this into numerics. The resultant array is {0,0,0,-1} and the second negation converts the array into {0,0,0,1}. Similarly, array3 evaluates to {0,0,1,1}.

The SUMPRODUCT then kicks in as: 100*0*0 + 390*0*0 + 8321*0*1 + 500*1*1 = 500

You can study the remaining two examples.

One point that needs to be noted is that “the array arguments must have the same dimensions. If they do not, SUMPRODUCT returns the #VALUE! error value.”

A workaround to this is to include dummy cells having 0 values to pad the arrays which are of a smaller dimension.

Did you like this Tutorial? Would you like to see more Excel tips / tutorials? Please do comment below. If you have something to share please do write in.

Excel example on SUMPRODUCT SUMIFS and SUMIF

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7 Responses to “Excel Tutorial: SUMIF with Multiple Conditions”

  1. [...] Excel Tutorial: SUMIF with Multiple Conditions – Learn how to use various ways in which you can use conditions with SUM, SUMIF, SUMPRODUCT etc [...]

  2. [...] In my last Excel Tutorial, I covered using SUMIFS and SUMPRODUCT. [...]

  3. [...] Excel Tutorial: SUMIF with Multiple Conditions [...]

  4. suresh says:

    thank you very much. resolved my problem. excellent job.

  5. Michael says:

    Thanks a lot. My search is over.

  6. Aled says:

    Thank you guys, very useful indeed.

    Aled

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